For planners and coordinators

Build and share event layouts without version chaos

Start from the venue information you have, shape an editable first layout around the event brief, and keep feedback, milestones, guest assignments, and the final handoff attached to the plan.

Create an event plan →See how it works

Scaled editing canvasGuest-list table assignmentsPrivate current-plan sharing

An event planner coordinating a conference room setup

Current event layoutWORKING

Editable first passHuman review required

1Scaled editing canvas2Guest-list table assignments3Private current-plan sharing

The job to be done

Translate a creative brief into setup decisions

A planner needs more than a pretty diagram. The plan has to explain what fits, what changed, what is still open, and what the venue and vendors need next.

Shape the room around the program

Place seating, focal points, food and beverage, check-in, entertainment, AV, and social zones around the event sequence.

Keep client input tied to a revision

Save milestones and comments instead of treating every emailed screenshot as a new source of truth.

Hand off useful setup information

Print the layout or setup packet with object labels, department groupings, review notes, and the current version status.

How it works

From venue source to a planner-owned handoff

Margo keeps the drawing flexible while making the revision trail and operational output explicit.

Confirm the room source

Use a venue-provided plan or verified dimensions, then record fixed elements and the venue-entered capacity rather than guessing from a marketing brochure.

Structure the event brief

Choose event and seating types, enter expected attendance, select required zones, and add notes about priorities or relationships.

Refine the generated first pass

Edit every object on the canvas, add labels and notes, compare the result with vendor footprints, and address the planning warnings that matter.

Review, release, and share

Create a milestone, request a decision from an authorized workspace reviewer, and send a private view or printable packet to the right recipients.

What the workflow supports

A planning canvas with an operational memory

The editor supports the spatial work, while the surrounding record helps a planner keep decisions from disappearing between calls.

Event-specific objects

Work with tables, chair rows, stages, dance floors, bars, buffet lines, registration, AV, accessible locations, and other event zones.

Guest and table context

Import a guest CSV, keep dietary notes private inside the workspace, assign table labels, and compare the list with designed seating.

Milestones that stay available

Name a version before a major client or venue review. Restoring an older milestone creates new history instead of erasing what happened.

Planning checklist

Planner questions to settle before layout review

The floor plan becomes more useful when each stakeholder knows which inputs are confirmed and which still belong on the open-items list.

Room source, dimensions, fixed objects, and venue contact for verification
Expected attendance and the difference between invitations and working count
Seating style, table sizes, rental inventory, and accessible seating requests
Stage, AV, power, entertainment, catering, bar, registration, and sponsor zones
Vendor footprints, load-in sequence, event transitions, and room flips
Who may edit, who reviews, who can approve, and who receives the setup plan

Questions to settle before the room is set

Can I begin before the venue sends a perfect file?

You can begin with known room dimensions, but label assumptions and replace them when the venue confirms the source. Critical field measurements should never depend on an unverified draft.

Does Margo make named guest seating charts?

Margo can import guest records and assign table labels. The core layout job is the physical room and table plan; it is not presented as seat-by-seat invitation or RSVP software.

Can vendors edit through the shared link?

The shared link is view-only. Editing, comments, milestones, and approval actions remain inside the authenticated workspace so changes stay controlled.

Can I export a plan for the venue?

The editor uses the browser print workflow for a plan PDF or a multi-section setup pack. Check the print preview and verify scale before anyone uses a paper copy for field measurement.

Continue planning

Plan one live event from brief to handoff

Use the actual venue source and event requirements so the first plan tests the workflow you run—not a generic demo room.

Create an event plan →